Corporate services

Trust Fundamentals to lay down your problem and we will knock a solution down, always being reachable and approachable.

Incorporation 

Establishing new international subsidiaries and special purpose vehicles (SPVs) across multiple territories can be a complex and time-consuming process. Our local incorporation specialists ensure your entities are properly established, catering to M&A, private equity, family offices and asset holding needs, asset restructuring, real estate holdings, cross-jurisdictional international expansion, funds, and debt listings. We also ensure:
  • Swift and Efficient setup
  • Compliance with Local regulations
  • Maintaining good standing
  • Proactive Entity Management in case of regulatory changes.
We cover all type of entities (such as Cell Companies ICC, PCC, SAC, SPI, partnerships, trusts, foundations and securitization funds and companies). We draft, finalize and file all necessary agreements, coordinating with banks, management companies, attorneys and notaries, playing a pivotal and comprehensive role so that nothing is left to chance or missed.

Corporate Administration

Ensuring smooth company administration, compliance, and reporting in diverse jurisdictions is often complex and costly. At Fundamentals, we offer:

Our seasoned regulatory and compliance professionals are dedicated to assisting companies and financial institutions as they traverse the intricate landscape of international regulations.

Fundamentals is here to streamline your operations and help you doing the following:
  • Focus on Growth: We minimize the effort of setting up and running foreign SPVs and subsidiaries.
  • Stay compliant and mitigate risks: Our local people will address all regulatory filings and needs
  • Avoid problems with residence taxes: We provide domiciliation services including the provision of local resident directors, company secretaries, business offices and relevant meetings.
  • Optimize Board Meetings, including agendas, board packs, action items, and minutes so that you can reach well-informed decisions.

Including ad-hoc filings such as director changes, share allotments, and purchases, confirmation statements and yearly reports.

Provision of local directors, holding board meetings, preparing the legal documents required, such as share P agreements, setting up notes or bonds, loans, fulfilling corporate administration, local filings and office spaces, and organizing with a notary, administrator, or lawyer.

In addition, we support an entity’s board by setting up AGMs, creating board packs, documenting decisions, and advising directors on corporate governance issues.

Governance guidelines and disclosures, company’s shareholder register, facilitate and coordinate internal and external board assessments, deliver periodic regulatory updates, including quarterly company secretarial reports, act as a mediator for the parties and stakeholders of the company and drafting of the supporting documents (SPA, bond issuance, subscription agreements).

Every year, we will compile and submit a trust report, if applicable based on jurisdiction

We deliver a full suite of services for boards, including preparation of quarterly board meetings, committee meetings, including those for audit, management engagement, appointment and compensation. Arrangement of extraordinary board meetings, discussion and distribution of notices and agenda for board and committee meetings. We offer board packs and a document library via our support system. Document minutes and action points for all meetings.

We offer training on director duties, corporate governance, and market abuse regulations.

Letters, faxes, emails, and other forms of correspondence sent to the client are all recorded by us. For a minimum of 10 years, we offer safekeeping for all paperwork, accounting records, and other papers. Based on documents that Fundamentals prepares or that the customer provides, we will create and update files.

We handle the statutory filings and provide a registered office for you. As part of this, confirmation statements, annual accounts, and ad hoc filings such as changes to directors, share allotments, and acquisitions are provided.

We provide a contact name and address details for receipt of any legal documents or filings in the location.

We offer qualified directors to serve on your entity’s board.

With one of our reliable banking partners in a variety of jurisdictions, we can help you apply for and open company and trustee bank accounts. Additionally, we provide bank signatures upon request and manage payments.

We provide a shipping department outsourcing option in addition to helping you establish your trading business. By cutting down on setup costs, we take care of dealing with your shipping paperwork requirements and assist you in developing your platform.

We will guarantee that all statutory, legal, and regulatory requirements are met.

Accounting Tax & Reporting

Fundamentals offers responsive accounting and tax services to holding companies and Special Purpose Vehicles (SPVs) across multiple jurisdictions, ensuring compliance and supporting your global expansion.

Our teams of accountants and regulatory specialists provide a committed central point of contact for all your accounting and tax services, as well as financial reporting functions, including IFRS, US/UK GAAP, and LUX GAAP. We go beyond basic compliance by collaborating closely with local regulators and statutory organizations to ensure best practices in each region.

We serve as a reliable resource for jurisdiction-specific information, keeping you informed about the ever-changing rules for taxes and reporting. With Fundamentals, you can be confident your accounting and tax obligations are met with the highest standards of compliance.

Our corporate accounting, tax & reporting can help you:
  • Stay informed: Our experienced local teams ensure adherence to best practices as standards evolve.
  • Meet reporting deadlines: We ensure timely international filings through our expert blend of regulatory, tax, and corporate transaction knowledge.
  • A dedicated point of contact: We provide a dedicated account manager for oversight across your global operations.
  • Ensure Compliance: We assume the responsibility for compliance obligations, ensuring your entities remain in good standing.

We prepare financial statements so that key players can evaluate the entity’s financial standing as needed by local law and accounting standards including LUX GAAP, IFRS, and US/UK GAAP.

In addition to following local legal, regulatory, and compliance frameworks, we keep accurate and up-to-date ledgers that reflect all cash flows, transactions, accruals, and capital transfers in a format and at a frequency agreed upon with you.

We manage corporate income tax, municipal business tax, and net wealth tax (NWT) returns, adhering to local regulations.

We handle VAT registration and returns, ensuring compliance with local requirements.

ESMA, STS, FCA, FVC or other reporting are made available to clients.

We handle opening retail bank accounts in various locations to handle revenue management and cash disbursements, capital accounts and all other shareholders’ transactions, including foreign currency.

We handle comprehensive payroll services, including onboarding, social security and payroll taxes, tax withholdings, assistance with tax returns and expatriates, payroll disbursements and employment and work visas. We work with clients to create bespoke solutions to their HR and payroll needs.

We can provide professional support to help clients with budget preparation, business plans and co-funding proposal preparation.

We act as independent escrow agents, securely managing and distributing assets according to transaction agreements.

Liquidation Services

Liquidating corporate structures requires specialist knowledge and meticulous attention to detail. Our experienced team handles numerous voluntary liquidations annually, ensuring timely, orderly, and compliant process.

You focus on your active entities while your inactive structures will be unwound by us, leaving you time to run and manage your business.

We meet deadlines and ensure regulatory deadlines are met, helping to avoid regulatory penalties.

We follow best practices: when it comes to voluntary liquidation, following the proper procedures is crucial. We will guarantee a prompt, structured, and compliant company liquidation.

We satisfy stakeholders and manage creditors’ communications, ensuring claims are addressed.

We will act as liquidator (also liquidation auditor in Luxembourg) and draft all necessary documents.

Treasury

We optimize your forex and interest rates with our tailored solutions, partnering with carefully selected regulated providers to offer you access to top-tier foreign exchange (FX) and centralized cash management solutions, streamlining the process and maximizing your financial benefits. Among our best-selling products, we count:
  • Cash management solutions
  • Interest rate optimization
  • Same day money access
  • Segregation of capital: Client funds are exclusively kept in separate trust accounts with the participating institutions on the network.

Corporate Governance

Fundamentals not only is the trusted service provider but handles all corporate matters revolving around the compagnies. With dedicated and experienced staff on the field in crucial locational hubs like Delaware, the Cayman Islands, Ireland, Luxembourg, and the UK we assist funds and SPVs in staying compliant and in managing risk across different jurisdictions.

We operate as independent directors to give you and your investors total control and solid governance.

Compliance Officers, preparation of compliance policies and procedures

To assist you in identifying any potential AML/CTF risks or limitations, Fundamentals can conduct AML checks on the participants in your fund and provide a range of risk screening services.

We handle all required filings, and we team up with your legal advisors to ensure smooth and easy fund set up.

Secondment

Placing skilled personnel within other companies can be a very complex and demanding process. Fundamental's secondment specialists ensure your needs are fully met, catering to diverse project requirements, whether it's temporary replacements, managing workload surges, or providing expertise for specific assignments. We guarantee:

We cover multiples types of professional profiles (accountant, payroll officers, legal, etc.), all designed to meet the unique needs of your businesses. We handle the selection, integration, and administrative management of each team member, while coordinating with your teams, consultants, or partners, playing a pivotal and comprehensive role so that every detail is considered and optimized.

Whether you're facing an increase in workload, managing a special project, or needing expertise during peak periods, our dedicated personnel bring a wealth of knowledge in areas such as bookkeeping, financial reporting, tax compliance, and payroll management. 

Our team operate as independent experts to give you access to in-house accounting. This solution offers several advantages, without the commitment to hiring and retaining skilled professionals, continual training, and investment in accounting software and systems.
With our support, you gain access to precise financial documents, compliance management, and budgetary oversight, all designed to enhance your operational efficiency and ensure sound financial practices within your organization.

Our Operational Support team can provide you with the assistance you need to keep day-to-day business running smoothly and efficiently. This support encompasses a wide range of activities and services aimed at improving productivity, streamlining processes and optimizing the use of resources in the various departments.

Our team include dedicated legal advisors, providing you with specialized expertise tailored to your specific needs. This service offers numerous benefits, allowing you to navigate complex legal landscapes without the burden of hiring full-time attorneys. With our support, you gain access to comprehensive compliance guidance, contract management, and risk mitigation, all designed to empower your business decisions while minimizing legal risks.

Our team includes tax return officers, providing you with tax and VAT return services tailored to your specific requirements. With our support, you gain access to accurate tax preparation, compliance assurance, and strategic planning, all designed to optimize your tax position and minimize liabilities while ensuring timely and compliant submissions.

Our team includes consolidation experts who offer tailor-made solutions to streamline your financial reporting processes. This service offers many benefits, enabling you to consolidate financial information efficiently without having to hire in-house consolidation specialists. With our support, you have access to accurate and timely consolidated financial statements, compliance with accounting standards and in-depth analysis, all designed to improve your decision-making and overall financial transparency within your organization.

Trust Fundamentals for expert services, ensuring adherence to global regulations and allowing you to focus on your core business.

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